Overview

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The article provides guidance on procuring a Vessel Charter, detailing the process of selecting and completing a Vessel Charter Agreement based on specific needs. It includes essential information about three types of agreements: Vessel Charter Agreement for commercial and private charters with passengers, Work Boat Charter Agreement for equipment transport without passengers, and Bareboat Charter Agreement for UC-chartered vessels without provided crew. The article also includes instructions on attaching these agreements in the procurement process.

Prerequisites

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• If you need more guidance on the checkout process (re: step 2), please refer to KB0032058: How to Checkout in Oracle Procurement.

Essential Information

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• Select and complete a Vessel Charter Agreement, including Exhibits:
  • Vessel Charter Agreement (PDF) - Commercial and private charter with 1-23+ passengers.
  • Work Boat Charter Agreement (PDF) - No passengers, functions to pick-up/drop-off waterborne equipment.
  • Bareboat Charter Agreement (PDF) - UC chartering the vessel, no crew provided as part of the agreement.

Next Steps

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Step 1: Log in to Oracle

1. Go here
2. Click the Company Single Sign-On button.
3. Log in with your Active Directory information.
4. In Procure to Pay, click Purchase Requisitions.

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Step 2: Processing a Vessel Charter

1. Use the Services Request form to submit a Requisition.
2. In the Category, select Chartered Vessel.
3. After completing required information, click Add to Cart button.
4. When all line items are entered and completed, click the Shopping Cart icon.
   
   1. This will ask to Review or Submit, click the Review button.
   2. Room Number, is not applicable, to bypass, enter NA.
      
5. Attach any Quotes, Invoices, Documents etc. click the Attachments + icon.
   
   1. If you need additional guidance on attaching, please refer to the KB0033149: How to Add Comments and Attachments to Requisitions in Oracle Procurement.
      
6. Review the information and click Submit.

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Step 3: Vessel Charter Documentation

1. Attach the following completed documents
   
   1. Quotation from the chosen supplier.
   2. Select and complete a Vessel Charter Agreement, including Exhibits:
      
      • Vessel Charter Agreement (PDF) - Commercial and private charter with 1-23+ passengers.
      • Work Boat Charter Agreement (PDF) - No passengers, functions to pick-up/drop-off waterborne equipment.
      • Bareboat Charter Agreement (PDF) - UC chartering the vessel, no crew provided as part of the agreement.
2.  Proof of Seaworthiness:
   
   1. U.S. Coast Guard Inspection (preferred) or 
   2. UNOLS Membership (preferred) or
   3. Exhibit B (reviewed and approved by UCSD Representative)
3. Insurance Certificate
   
   1. Policy(ies) shall contain a separate endorsement naming, The Regents of the University of California as an additional insured.
   2. Exhibit A (reviewed and approved by Risk Management)
      
      • Questions: Edie Mitchell, Risk Management Manager at 858-534-3820.
      • Quick Reference Matrix.

Supplemental Information

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UCSD Representative Contacts

• Insurance Certificates: Edie Mitchell, Risk Management Manager at 858-534-3820.
• Seaworthiness:
  
  • For charter boats 50 feet or less in length: Christian Mcdonald, Diving Safety Officer at 858-534-2002.
  • For charter boats over 50 feet in length primary contact: Scripps Marine Superintendent (Nimitz Marine Facility) at 858-534-1643; secondary contact: Bruce Appelgate, Associate Director SIO at 858-534-2220.